Project management & coordination structure

About the project
Project Information
Project management & coordination structure

According to the South Baltic Programme Manual, the Lead Beneficiary (LB) has to set up a project management and coordination system. The project application describes the Management and Coordination as follows:
The project management and coordination will consist of strategic and operational project management structures. The strategic project management will be represented by a Steering Group (SG) consisting of managerial level representatives, nominated by each of the four project partner organizations.

SG will oversee the project implementation and ensure that it has been done according to ERDF’s guidelines and internal project plan, budget and time-schedule. SG will meet at least four times, once in each project partner country, throughout the project lifetime. SG will also facilitate the conclusion of the formal partnership agreement among project partners.
Operational project management will be represented by the project group (PG) at LB institution consisting of project coordinator (PC), financial manager (FM) and information officer (IO). UCSJ, as Lead Beneficiary, will appoint PC, FM and IO.

PM will be responsible for the preparation of project activities, communication with project partners, preparation of consolidated progress and final activity reports, coordination of the implementation of joint project activities and other tasks related to information-sharing and dissemination of project results. FM will be responsible for financial management and the preparation of consolidated financial progress and final reports.

IO will be responsible for the development and maintenance of web-site and interactive e-learning platform.

In addition, to ensure coherence of the project implementation in all project partner countries, a cross country-project group (CPG) will be formed. CPG will consist of PG plus 3 national project officers (NPO), one from each Partner country, and 3 national financial officers (NFO), one from each Partner country. These national project staff from partner organizations will be responsible for the operational project management in their respective countries, communication with PC and the preparation of progress and final activity and financial reports from their own countries.

CPG will meet four times during the project life-time and maintain continuous communication in-between the PG meetings.

Finally, to ensure that substantive project outcomes have been obtained, a cross-country TEG will be established. TEG will be comprised of food specialists from educational institutions and practitioners and it will be nominated by project partners and associated organizations. SG, PG and PC will be jointly responsible for project monitoring & evaluation.